The Österreichische Akademie der Wissenschaften (ÖAW – Austrian Academy of Sciences) takes data protection very seriously and treats your personal data confidentially and in accordance with the statutory provisions.
For Participants:
This part of the data protection declaration is intended to inform you as a participant according to Art 13 GDPR of the “IQOQI Summer School 2024” event about the purposes, legal basis and about your rights with regard to the processing of personal data by ÖAW.
Purpose and legal basis of the data processing:
1. For the organization and administration of thesummer school, we process the following personal data, which you yourself disclose as part of your registration for the summer school:
a. Contact data (first and last name, telephone number, e-mail address (official and/or private), billing address, organization).
b. Position
c. General communication content data
We process your data for the purpose of administering your registration (Art 6 (1) b and c GDPR).
The processing of this mandatory information is necessary for the organization of the event. If you do not provide us with the data, participation in the event is unfortunately not possible.
2. Public Relations and documentation of the summer school:
Photos and/or recordings are taken at the summer school, which may be used for public relations and documentation of the event.
ÖAW is legally appointed “to promote science in every way” [cf. § 2 of the Federal Act on the Austrian Academy of Sciences (OeAW Act – ÖAWG)]. In order to meet this requirement, ÖAW has to organize events in fulfilment of their public duties and to inform the public about them. Thus, the legal basis for the public relations work and the documentation of the summer school, in particular by taking photos or recordings, is Art 6 (1) f GDPR or Art 6 (1) e GDPR in conjunction with § 2 ÖAWG.
Recipients:
There will be no disclosure of your registration data to third parties.
Any recordings/event photos on which you can be identified may be published as part of the documentation and public relations on central media channels (e.g. Website of ÖAW, social media).
Storage period:
Your personal data will be stored on the basis of contract fulfilment for as long as it is necessary for the administration of your summer school registration. In addition, we store your data to comply with legal obligations, if legal retention periods exist for this purpose or statutes of limitations regarding potential legal claims are open.
In case of legitimate and public interest we process the data as long as this is necessary to protect the legitimate or public interests or until a (justified) objection is raised.
Your rights:
In connection with the processing of your personal data, you have the following rights at any time, which can be exercised:
- Right of access (Art 15 GDPR),
- Right to rectification (Art 16 GDPR) or erasure (Art 17 GDPR) or to restriction of processing (Art 18 GDPR),
- Right to data portability (Art 20 GDPR),
- Right to object (Art 21 GDPR),
Furthermore, you have the right to lodge a complaint (Art 77 GDPR), which would have to be submitted to the Austrian Data Protection Authority, Barichgasse 40-42, 1030 Vienna, phone: +43 1 52 152-0, e-mail:
Contact of the controller:
Österreichische Akademie der Wissenschaften (OeAW – Austrian Academy of Sciences), Institute for Quantum Optics and Quantum Information – 6020 Innsbruck, Technikerstraße 21a, Austria;
Contact of the data protection officer:
Österreichische Akademie der Wissenschaften:
For Speakers:
This part of the data protection declaration is intended to inform you as a speaker according to Art 13 and 14 GDPR of the “IQOQI Summer School 2024” event about the purposes, legal basis and about your rights with regard to the processing of personal data by ÖAW.
Purpose and legal basis of the data processing:
1. For the organization and administration of the conference, we process the following personal data, which you yourself provide or which we received in the course of your employment or professional relationship with OeAW:
a. Contact data (title, first and last name, e-mail address (official and/or private), organization).
b. General communication content data
The processing of this data is carried out for the fulfilment of a contract (= employment or lecturing contract) pursuant to Art 6 (1) b GDPR as well as to comply with legal obligations (Art 6 (1) c GDPR).
2. Public Relations and the documentation of the summer school:
Photos and/or recordings are taken at the summer school, which may be used for public relations and documentation of the event.
ÖAW is legally appointed “to promote science in every way” [cf. § 2 of the Federal Act on the Austrian Academy of Sciences (OeAW Act – ÖAWG)]. In order to meet this requirement, ÖAW has to organize events in fulfilment of their public duties and to inform the public about them. Thus, the legal basis for the public relations work and the documentation of the summer school, in particular by taking photos or recordings, is Art 6 (1) f GDPR or Art 6 (1) e GDPR in conjunction with § 2 ÖAWG.
Your personal data concerning your lecture (= name, organizational affiliation, title of the lecture) will be published in the context of the announcement and the documentation of the summer school on central media channels of ÖAW.
Recipients:
Any recordings/event photos on which you can be identified may be published as part of the documentation and public relations on central media channels (e.g. Website of ÖAW, social media).
Storage period:
Your personal data will be stored on the basis of contract fulfilment for as long as it is necessary for administrative purposes. In addition, we store your data to comply with legal obligations, if legal retention periods exist for this purpose or statutes of limitations regarding potential legal claims are open.
In case of legitimate and public interest we process the data as long as this is necessary to protect the legitimate or public interests or until a (justified) objection is raised.
Your rights:
In connection with the processing of your personal data, you have the following rights at any time, which can be exercised:
- Right of access (Art 15 GDPR),
- Right to rectification (Art 16 GDPR) or erasure (Art 17 GDPR) or to restriction of processing (Art 18 GDPR),
- Right to data portability (Art 20 GDPR),
- Right to object (Art 21 GDPR),
Furthermore, there you have the right to lodge a complaint (Art 77 GDPR), which would have to be submitted to the Austrian Data Protection Authority, Barichgasse 40-42, 1030 Vienna, phone: +43 1 52 152-0, e-mail:
Contact of the controller:
Österreichische Akademie der Wissenschaften (OeAW – Austrian Academy of Sciences), Institute for Quantum Optics and Quantum Information – 6020 Innsbruck, Technikerstraße 21a, Austria;
Contact of the data protection officer:
Österreichische Akademie der Wissenschaften:
